Citizen committee is a citizen representation forum established at every polling booth across the city.

Composition of Citizen Committee:  It shall consist of 9 members who shall be registered voters.

• The nine members shall be in the following age group
• 18-22yrs : 1member
• 22-28 yrs: 1member
• 28-35yrs : 1member
• 35-45yrs : 1member
• 45-60yrs : 1member
• 61yrs and above: 4members
• I/3rd representation shall be from women
• I/3rd representation shall at least be PUC qualified
• There shall not be more than one member from the same family

One of these nine members shall be selected among themselves as the REPRESENTATIVE who shall represent in the Zonal Committee

Essential Qualifications to be a Citizen Committee Member: Any Citizen of the Twin Cities can be a member of Citizen Committee provided he / she

• Is a registered voter in the respective polling booth
• Has a strong will to serve the society as a volunteer
• Can devote quality time for social service
• Has not been declared legally disabled

Roles and responsibilities of Citizen Committee: Currently, the Citizen Committee is required to discuss the proposed strategies in the CDS report and prioritize the strategies for implementation.

Term of function: 120 days from the formation of Citizen Committees shall be the term of function for every Citizen Committee

Meeting of the Citizen Committee:   The Citizen Committee shall meet every fortnight.The date and venue for the meeting can be decided by the individual committees depending on their convenience. The meetings shall be chaired by the REPRESENTATIVE in the normal course and in his absence by any member authorized by him.

Quorum:  4 persons present in person shall be a quorum of the Citizen Committee for regular meetings.

Decisions / Resolutions:  All decisions of the Citizen Committee shall be taken by a simple majority of votes of the members present at the meeting. In case of equality of votes the chairman shall have the casting vote.

Withdrawal of Membership: Any member who fails to attend 3 consecutive meetings shall seize the membership.

Minutes of the meeting: The minutes of every meeting of the committee shall be recorded and read at the next meeting thereof and shall be confirmed either with or without amendment.

The incidental expenses towards conducting the first three meetings will be borne by HDMC which shall not exceed a sum of Rs.1000/- (a total for 3 meetings).

A Zonal Committee is a Committee formed at every Zone with in the Twin cities consisting of representatives of the various Citizen Committees in the respective Zones. It is headed by the Chief Zonal Officer from HDMC, of the respective Zones. There shall be 12 such committees formed in the 12 zones of the twin cities.

Roles and responsibilities of Zonal Committee:  To assist the Zonal offices of HDMC in Planning, implementation and monitoring of developmental activities in their respective zones.

Term of function:  Three years shall be the term of function for every Zonal Committee

Meeting of the Zonal Committee:  The Zonal Committees shall meet every month. The meetings shall be chaired by the Chief Zonal Officer of the respective Zone in the normal course and in his absence by any member authorized by him.

Quorum:  1/3 the strength of the committee present in person shall be a quorum of the Zonal Committee

Decisions / Resolutions:  All decisions of the Zonal Committee shall be taken by a simple majority of votes of the members present at the meeting. In case of equality of votes the chairman shall have the casting vote.

Minutes of the meeting: The minutes of every meeting of the committee shall be recorded and read at the next meeting thereof and shall be confirmed either with or without amendment.

Composition of the Citizen Advisory Committee The Advisory committee will comprise of nine members having representatives from different backgrounds like academicians, laureates, Professionals, Social Workers, Government Officials and NGO members.

Roles and responsibilities of Citizen Advisory Committee

• To supervise the formation and functioning of Citizen Committees and Zonal Committees
• To identify the activities of HDMC where Citizen participation is essential and also define the outline of participation
• To provide the necessary guidance to the Working Group and the Citizen Committees in implementing the Action plan
• To device a mechanism to monitor the performance of the Working Group and Citizen Committees based on the project.
• To monitor the performance of the Working Group and the Citizen Committees regularly
• Where ever it is found that the Citizen Committee is not functioning effectively the Advisory committee shall think of alternatives.

Meeting of the Citizen Advisory Committee: The Citizen Advisory Committee shall meet at least once in a month on the first Tuesday of every month. The meeting shall be chaired by the Chairman in the normal course and in his absence the Co-Chairman is authorized to chair the meeting.

Quorum:  5 persons present in person shall be a quorum of the Citizen Advisory Committee

Decisions / Resolutions:   All decisions of the Citizen Advisory Committee shall be taken by a simple majority of votes of the members present at the meeting. In case of equality of votes the chairman shall have the casting vote.

Minutes of the meeting:  The minutes of every meeting of the committee shall be recorded and read at the next meeting thereof and shall be confirmed either with or without amendment.

1. Composition of the Working Group:   The Working group shall comprise of 12 members headed by the Commissioner, HDMC. The Working Group shall have 3 sub groups; one for each division of the Twin City. Each Sub group shall be headed by the concerned Executive Engineer and have 3 NGO members.

2. Roles and responsibilities of Working Group

• To assist the Citizen Advisory Committee and the Capacity building agency in formation and running of Citizen Committees.
• To assist the Citizen Advisory Committee in identification of activities of HDMC where Citizen Participation is essential
• To prepare an Action plan defining the roles and responsibilities of the Citizen Committees for the identified activities.
• To provide the necessary technical assistance to the Citizen Committees in implementing the Action plan
• To assist the Advisory Committee in monitoring the performance of the Citizen Committees.
• To rank the Zonal offices for their performance based on the inputs from the Zonal Committees.

3. Meeting of the Working Group:   The Working Group shall meet at least once in a month. The meetings will be chaired by the Chairman in the normal course and in his absence any one of the three Executive engineers authorized by the Chairman.

4. Minutes of the meeting:   The minutes of every meeting of the committee shall be recorded and read at the next meeting thereof and shall be confirmed either with or without amendment.

CITIZEN ADVISORY COMMITTEE MEMBERS (2007 - 2010)